In your day-day business transactions, you will agree with me that there are certain expenses or income that are re-occurring. Every day, month or year, you keep recording the same figure in your account believing that they will come up tomorrow.
For instance, shop rent is one of the many expenses your landlord will always demand that you pay. Instead of entering this figure manually, QuickBooks Accounting software can help you automate transactions like this so that as the period during which you are expected to pay or receive the money approached, it will record the transaction details automatically.
In QuickBooks training, we say you are memorizing the transactions.
To memorize a transaction, you open your transaction window: Create an invoice, or perform several transactions that are re-occurring.
On your QuickBooks menu, click Edit and select Memorize Invoice
Tip: This process is not restricted to invoice, it works for all daily transaction postings - from expenses, to asset purchases, liabilities payment or whatsoever.
What you need to do, open the window that is specifically tied to your transactions, go to the edit menu on the QuickBooks window, click Memorize ( the name of your transaction comes up here automatically). The window above pops up for to set.