Set up Quickbooks Payroll Services Software 2013, 2014, 2015, 2016 – 7 Things You Need Before You Set Up Payroll Software

Quick Payroll is payroll management software that helps businesses to manage their payroll needs – from employees’ record, period pay calculations, tax liabilities payment, filling of tax return and accounting for deductions like insurance, contributions etc.
If you are an already existing business or new business trying to manage its payroll functions effectively via a Payroll Software, Quick Payroll is designed to help you meet all your payroll needs.
Here is the key information you need to have in place to set-up Quick Payroll for your business.

Company Information
Pay period frequency or frequencies (for example, weekly, biweekly, and semi-monthly, monthly, quarterly)
Date you started or will start using Payroll in QuickBooks.

Compensation, Benefits, and Miscellaneous Additions and Deductions
Compensation you give employees and officers: hourly wages, salaries, commissions, and so on
Insurance benefits offered, such as health, dental, vision etc.
Retirement benefits offered, such as 401(k)
Additional deductions from net pay that you withhold, such as union dues, repayments of employee advances or loans, and life insurance
 Additions you add to a pay check, such as bonuses, travel reimbursements, employee advances or loans, and tips

Tax Information
 • Federal forms you’ll need to file and your federal tax ID number (FEIN)
Payroll bank accounts and the deposit frequency for these taxes
State or states for which you file payroll taxes
Your state employer tax ID number or numbers (EINs)
Payees and account numbers for each state and local tax
Tax rates for any local or other taxes
Whether you qualify for the Federal Unemployment Tax (FUTA) credit (if applicable in your area)

Note: This Tax information is different from VAT set up – you can read my post on how to set up VAT in QuickBooks

Employee names, addresses, and Social Security numbers (if any) from your employees’ Social Security cards or W-4 forms
Employee withholdings, which can also be found on the W-4 form
Current employee wages/salaries, additions, deductions, and company contributions
Sick and vacation time policies and hours accrued.

 Direct Deposit (optional)
Employees’ bank account and routing numbers for direct deposits to bank accounts (additional fees apply).
Note: You can set up direct deposits to Intuit Pay Cards without bank account information or additional fees.

Year-to-Date History Note: You need to enter year-to-date payroll ONLY if you start using QuickBooks Payroll after January 1 of the calendar year AND if you’ve already run payroll at least once since January 1. (If you start using QuickBooks Payroll after January 1 but have not run a payroll yet this calendar year, you have no year-to-date information to enter.)
Quarterly and pay period summaries of employee payroll amounts from the beginning of this calendar year to the beginning of the current quarter
Pay check information from the beginning of the current quarter to today

Liability Payment Information
 • Quarterly and pay period summaries of payroll liability payments from the beginning of this year to your start date
Copies of payroll liability checks from the first day of the current quarter until today
 Payment and filing methods
Deposit frequencies

Once you have gathered this information from your accountant, you can launch your payroll software.

Best QuickBooks Basic Payroll:  Enhanced Payroll:

See the full guide on how to set-up employee payroll items for your business


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